Documentation is where most car export deals go wrong: one wrong entry means port detention fees — or a full shipment returned. This checklist covers the core documents for exporting cars from China.
1. Core Documents Checklist
| Document | Purpose | Issued by | Key Points |
|---|---|---|---|
| Commercial Invoice | Customs, settlement, valuation | Exporter | Amount must match contract/L/C |
| Packing List | Verify quantity & marks | Exporter | VINs and quantities must be exact |
| Bill of Lading | Title & cargo release | Carrier | Consignee info must be correct |
| Certificate of Origin | Tariff preferences | CCPIT / customs | Check applicable FTA rate |
| Export License | Controlled categories | Commerce authority | Required for used-car exports |
2. Destination-Specific Additions
- Russia / EAEU: EAC declaration or OTTS type approval is mandatory for registration.
- Middle East (GCC): GCC conformity certificate; SASO/SALEEM labels for Saudi Arabia.
- Africa: Pre-shipment inspection (PSI) such as SONCAP for Nigeria.
3. Top Three Mistakes
- VIN mismatch between invoice, packing list and the physical vehicle — the #1 cause of customs holds.
- Under-invoicing to save duty: penalties far exceed savings once valuation audits hit.
- Releasing telex B/L before full payment — insist on original B/L or L/C settlement.
Shunwei Auto service: We prepare and pre-audit the full document set for every order, cross-checking VINs, amounts and certificates before shipment. Visit www.shunweiauto.com.
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